8 reasons to type up your notes after a meeting
Steve Jobs insisted that every item on a meeting agenda have a designated person responsible for that task and any follow-up work that happened. He called that person the DRI—the Directly Responsible Individual. He knew the public accountability would ensure that a project or task would actually get done, and he wanted to set clear, organized instructions for his team to follow.
It sounds simple enough, and yet the majority of managers and leaders completely fail to do this. We’ve all left meetings feeling good about what we discussed only to later wonder why so little happened as a result. Where did the momentum go?
There are a number of reasons why the productive conversations in a meeting seemingly go nowhere. Attendees are often immediately running to another meeting where their attention shifts to a new set of issues. Or people leave the meeting without clarity about what was agreed upon.
To make sure productivity doesn’t slow after you walk out of the room, do these things after and in between meetings:
Quickly send out clear and concise meeting notes
During the meeting, pause to agree on the next steps and establish specific commitments with clear deadlines
Let people know they can negotiate at the time they make the commitments, especially with regard to due dates
Don't use the automatic "by next meeting" as the due date. Ensure the timing makes sense
Make clear that you expect each commitment will be fulfilled as agreed upon, and if something comes up, you expect that they will reach out to discuss the change
Assign an owner to the task to ensure the commitments will be kept as promised or re-evaluated if something unexpected comes up
Follow up on all the commitments made
Review the commitments at the beginning of the next meeting for status